Home offices, hybrid work, and telecommuting from anywhere (ie an office) are becoming increasingly popular in Brazil. For comparison, a survey conducted by the Brazilian Institute of Geography and Statistics (IBGE) showed that in 2018, 3.8 million Brazilians were working from home. The IBGE repeated the survey in mid-2020 and found the number had risen to 7.9 million. At that moment, Brazil was going through the first wave of the coronavirus pandemic and it was expected that this phenomenon would be temporary or would turn into a trend.
Today we know that remote work is a reality that must be implemented by more companies. But along with this trend came doubts and complaints from employees and employers about working time and productivity. Companies need to know if their employees are, in fact, providing the services for which they are assigned within the time stipulated in the contract. Likewise, workers are demanding protection from potential abuse, as orders can be issued at any time of the day or night through messaging apps without overpaying for the out-of-hours effort.
In fact, these issues had already been addressed before the pandemic, as there were always departments whose street workers worked as commercial representatives, just to cite an example. But because there were far fewer people working away from the company, the topic was less controversial.
The same technology that has allowed many people from the most diverse regions to work outside the company’s premises, has created the necessary solutions so that there is proper oversight for the benefit of both parties. These are time systems in the cloud, which replace old clocks with many advantages, and even more so, books for the same purpose that can be easily deceived.
An electronic point in the cloud allows recording hours of work in an accurate, reliable and transparent manner. The information is recorded in a system that can only be accessed by authorized persons. There is no doubt that electronic time management can guarantee many benefits to the company. For example: It brings greater confidence to the relationship between employees and managers; Helps identify absent workers, improper overtime and other issues. With new technologies, even bureaucratic administrative procedures can be revised.
The main thing is that the point of the cloud is regulated. There are laws and ordinances that allow the use of this system to record flights. So, companies that adopt a mechanism like this benefit and respect the labor legislation.
Establishing schedules for carrying out daily activities and implementing forms of timekeeping to control the workday allows managers and HR to monitor the performance of professionals. Time management for external collaborators is the responsibility of HR, but it is also part of other sectors of the company. As managers, owners, and leaders seek data to improve operations, the finance department asks for cost estimates and IT concerns about data security.
Deployment and use is simple. Simply download an app on each worker’s cell phone or on another device, depending on the business model – mixed, remote, home office or outside collaborator. The advantage of using smartphones is that there are about 234 million such devices in operation in the country, which is more than the total population of Brazil. In other words, it is a way to ensure access to the system for all employees.
Once downloaded, employees need to fill out the registration form. After that, each of them will get the login information and will be able to log in when needed. It is necessary that the electronic point of the cell phone follows the recommendations of command No. 671. Thus, not allowing the formation of automatic strikes or scheduling. By the way, it is also possible to make tunes through a browser, while respecting the same rules.
Besides the cloud point, the use of geolocation systems is also important. This way, in addition to controlling working time, managers will also be able to know if employees are where they should be. Likewise, the employee has a tool on hand that proves the accomplishment of his journey. The Brazilian market has many applications that make both cloud scoring and geolocation service.
Pontweb, for example, has a smartphone app for managing and controlling time. The benefits to the company and its employees are obvious. The system contains all security protocols, approved by ISO 27001 and only allowed to be accessed by people who log in. Thus, the employee should not be afraid of information leakage. The application also follows all recommendations of Decree 671 issued by the Ministry of Labor and the Deputy of Telework. This way, records are valid to show that the employee was actually present at the company on a particular day, as well as help evaluate overtime.
Another example of a scoring app in the cloud is Multi, which works connected to Pontoweb. It is based on Internet of Things (IoT) technology, allowing information to be accessed from anywhere in the world. It also allows employees to keep track of records. They make sure that the information is correct, so they feel more comfortable and trust the company, which is excellent for ensuring good performance by these professionals. It is a tool that greatly improves the employer-employee relationship.
Multi also geolocation and biometric identification through facial recognition, reducing the possibility of fraud; It avoids queues as in companies with a large number of employees and a fixed point system. In short, it is a tool that reduces costs, because it avoids the rework of HR professionals, who no longer need to evaluate the recorded data, as the application offers everything extensively.
Finally, Livemaps is also part of Pontoweb, a program capable of analyzing trends through dynamic graphics. It compares the information provided and makes HR truly strategic in the company. It works in an organized manner, collecting data that is emitted from various sources. All of this is condensed and presented in an understandable form to help with workforce distribution, leaving no operational functions exposed.
Livemaps make running a business focused and competitive. The module allows, for example, to compare the work performance of employees and teams in real time. From this, it has characteristics such as managing operational efficiency; access and presence control; Leveraging data to amplify ROI; Strategic dashboards and automatic alerts.
You see, the world has changed rapidly and the use of innovative technologies, such as those that work with data archiving in the cloud and geolocation, is becoming a must for HR departments. These tools make it possible to provide robust data about the workforce. In this way, it is established as the basis for the management strategy of companies of all sizes.
*Thiago Cuadros He is the CTO at HR Tech Ahgora, a developer of innovative HR technologies, with the goal of empowering and making professionals in the region more strategic. – email@example.com
About Ahgora Founded in 2010, Ahgora, HR Tech develops innovative HR technologies, with the goal of empowering industry professionals with time, tools, and real-time data, in order to make them more strategic. The goal is to facilitate routine work, reduce costs and simplify human capital management through an ecosystem of applications that promote transparency in business relationships. In 2021, it acquired WebTraining and Velti in a consolidation move to HCM (Human Capital Management). Through acquisitions, it has formed an ecosystem of people management-focused startups that already have Ahfin – a financial technology dedicated to the financial health of employees. Through these technologies, it manages a base of nearly two million lives.