Only 13% of registered IT contracts have information on their implementation

The Bureau of Auditors of the State of Piauí, through the Department of Public Security and Information Technology Inspection (DFESP-3), presented at the last plenary session, on Thursday (12), a diagnosis of contractual instruments in the field of information technology, signed by units under the jurisdiction of TCE-PI, In light of the normative instructions TCE-PI nº 06/2017, in order to improve transparency. Scan recorded in TC process number 001225/2022was reported by Chancellor Kennedy Barros and voted unanimously to accept.

In compliance with the Annual External Control Plan – PACEX 2021/2022, inspections were carried out in the face of bidding and expenditure processes with IT solutions, in an effort to assess the quality of the internal stage of the bidding process and the terms of the contract, as well as whether they are being implemented efficiently, effectively and effectively. The following judicial units were examined: 224 municipalities, 224 municipal councils, the Executive of the State of Piauí, the Legislative Assembly of the State of Piauí, the Procuratorate of the State of Piauí, the Court of Justice of the State of Piauí, and the Court of Auditors. Prefecture of Piauí, in the years 2020 to 2022. Works were carried out from 01/02/2022 to 03/31/2022.

Several IT contract records were found in dispute with IN nº 06/2017: 9.8% of government contracts and 6.09% of municipal contracts were not entered into the Web Contracts system database; 730 registrations were made after the time period specified in the standard instructions; 3.3% of registrations are pending information related to the publication and appointment of the manager(s) and/or supervisor(s) to the contract; 4% of registered contracts specify only the total value of the stake, leaving item details and/or their unit values ​​absent; Only 13% of registered contracts had information and documents about their implementation (of 2141 registered contractual instruments, 1863 did not attach any information or document related to contractual execution) and finally, only 36% of registered contracts sent their files in a searchable PDF format.

Infographic about the findings found in the report

“The survey was conducted to diagnose how IT contracts are registered in the web contract system. The paramount importance of this system for transparency of public administration was highlighted, allowing both oversight bodies and society to access detailed information on contracts signed by public administration, as well as documents that indicate to contractual execution”, said Joao Luis Cardoso. DFESP-3.

Already mentioned, Normative Instructions TCE / PI No. 06/2017 of October 16, 2017, provides for the systems for bidding, contracts and web works, specifying the form and deadline for sending information related to bids and sticking to price registration systems, administrative procedures for exemption or unenforceability and administrative contracts with Relevancy or other similar skilled instruments, including those relating to business and engineering services, and direct and indirect components of public administration accountable to TCE-PI.

The Court asserts that the system, along with the transparency portals, represents an electronic environment that facilitates access to the work done by managers. However, in practice, many contracts are not registered and/or provided with information as recommended by IN nº 06/2017. As explained in the report, the court also highlights that the system makes it possible to make information available to the community and contractors, increasing the transparency of the entire process, and providing many functions for the manager, in particular, as a contract manager.

Now, after approval in the plenary, notifications will be sent, through the Notices Recording System, implemented by DFESP-3, to inform the managers of entities falling into the above situations, with a view to adopting appropriate measures in order to equalize the possible failure. In addition, the document will also be sent to the inspection boards of TCE-PI (Municipal Administration (DFAM) and State Administration (DFAE)), in order to assess the suitability and opportunity to use the information collected in the required operations. The survey will also be sent to the State Public Prosecution Office, in order to know and adopt the measures it deems appropriate.

To access the full report, click here.

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